The Complete Membership Management Platform for Associations?
To handle members, payments and events you need software that does all those things in one system.
WildApricot is a single system for membership management, event registration, payment processing, and website building for non-profits and membership-based organizations.
Small nonprofits often use multiple non-integrated tools to manage their donors, email campaigns and online payments.
This article explores WildApricot’s main features, pricing and how it stacks up against membership management software.
The platform offers customized membership applications, member directory, automated invoicing, and responsive formats compatible with all devices.
Organizations can assess the software with a free trial before committing to a subscription tier.
What Is WildApricot?
WildApricot is a membership management software designed to meet the needs of small to mid-sized nonprofits, associations, and membership organizations.
Comprehensive software for managing member databases, payments, events, and everything else a membership needs.
Organizations can become familiar with the website builder that allows them to create pages only for members and public-facing sites without technical know-how.
Organizations can personalize membership applications, create member directories, and set up different membership levels or tiers for various types of members.
Core features include:
- Member database management and tracking
- Online payment processing and invoicing
- Event management and registration
- Email marketing and newsletter tools
- Automated administrative tasks
- Mobile app for member engagement
WildApricot enables payment processing via its integrated payment processors so that any organization can secure online payment for membership dues, event registration and donations.
The system will create invoices and trace payments.
The software provides event management functionality which include registration, ticketing and attendee tracking.
A member directory can be personalized so that members can see relevant contact information to connect with one another.
Templates for membership applications and email communications are available to organizations.
The platform has the automation features to minimize the amount of admin work you need to do manually.
These include automated renewal reminders, welcome emails, and more.
Organizations looking to evaluate the software can avail of a free trial period, while customers receive support through Software Advice and direct channels.
WildApricot Core Functionality
WildApricot gives you an all-in-one solution for managing members, content, events, communications, and finance.
The software combines these functions into one system for membership-based organizations.
Membership Management
WildApricot has a membership database that stores contact information, membership level, renewal date and activity in one place.
Administrators have the ability to create unlimited levels of membership with different price, benefit and renewal terms.
The system sends reminders to members before expiry and automates the membership renewals.
Members are able to renew online using a self-service portal.
Organizations may design multi-year memberships, family memberships, and bundle offerings that offer event access or other benefits. (18 words)
Member directories can be customized by member organizations to show specific contact details and profile fields.
The admins of the site control the visibility settings of the directory to determine if the information shows to the public, members only, or certain levels of members only.
Members are able to edit their own profiles, which lessens the administrative task burden.
You can customize membership applications using custom fields, dropdowns, checkboxes and file uploads.
The applications will automatically be processed by system or routed to manual approval as per organization.
Content Management
Organizations can build and manage a website easily without knowing any code using the website builder.
Through a visual editor, users choose templates that they customize by editing layout, colors, fonts, and page structures.
Content areas can be created by organizations that restrict logins by membership.
The system grants access rights depending on membership gradients, allowing different content for each gradient.
You can choose a template for Landing Page, Event Listing, Photo Gallery, Blog Post, etc.
Platform makes responsive websites automatically for mobile devices.
Organizations can utilize HTML embed codes to add menus and widgets, sidebars and integration of the tool.
Event Management
Tools for creating events can design single-day events, multi-day conferences, workshops, and recurring events.
Event administrators can set registration limits, early bird pricing, member and non-member rates, and multiple ticket types.
Attendee information is gathered using forms that are customizable.
An individual may register more than one attendee in a single transaction under the same registration type. In addition, a single registrant can choose sessions for a multi-track event.
The system keeps track of attendance, sends confirmation emails and generate check-in lists.
A COMPLETE STEP-BY-STEP CHEATSHEET
TO CREATING, LAUNCHING & GROWING A SUCCESSFUL MEMBERSHIP WEBSITE
The schedules, speakers, venue, and map are all on event pages.
The waitlist function automatically notifies registrants when spots become available.
Organizations can provide discounts with coupon codes or bundle event registration with membership purchases.
Email Management
WildApricot has email marketing tools for newsletters, announcements and more.
By using Drag & Drop editors or their library of templates, users get started in seconds.
You can use personalization tokens to insert member names, membership levels, and custom field data in your message.
You can segment your email lists by membership level, renewal date, event attendance, or any field in your database.
Administrators can send emails to selected recipients immediately or schedule them.
This platform monitors open rates and click-throughs, as well as bounces for every campaign.
Email workflows that are automated send messages triggered by an action.
All new members will get a welcome email, renewal reminders get sent on a timed basis, and a confirmation of registration for an event will be sent after they register.
Organizations can implement drip campaigns that send out weekly emails.
Payment Processing And Management
It processes credit card, bank transfer, and check or other offline payment method payments.
WildApricot connects with Stripe, PayPal, Authorize.net and other payment processors for secure payments.
Organizations can create invoices for membership fees, activity registrations, or store items.
The system keeps track of payment history and outstanding balances, and it sends reminders for overdue invoices.
Members can view their payment history in the member portal.
The financial reports categorically outline revenue by membership level, event, or time period.
Transaction data can be exported by admins to Excel or accounting software.
The organization has the capacity to calculate taxes and operate in different currencies.
Payments made over the internet can take place on a one-time, subscription, or installment basis.
Organizations have adopted automated billing for annual membership and monthly payment plans.
